The operational loop of traceability control begins when you receive goods in tspoonlab, in the purchases module. Every time a supplier delivers goods, the products come into your business with information that is critical for traceability: the batch number. You can learn to receive delivery notes in our purchases articles: Receive delivery notes with OCR 🧾 and Receive delivery notes with AI 🦅. When you finish receiving a delivery note, the products received take the delivery-note date as their batch number, in year.month.day format. tspoonlab automates batch assignment using the delivery-note date (year.month.day) to avoid control gaps when the supplier does not provide the data.

You can also generate labels with QR codes for batches and expiry for each incoming product; that way, when you use it, you can scan the code and select exactly the batch needed. Check the article Label your products with a QR code.

To see the batches of your latest purchases in tspoonlab, you can open the traceability history directly from each ingredient’s record: go to "Offer", then "Products", click the product and look in the "Recent purchases" section. You’ll see a list of the product’s purchases, each with its assigned batch.

Rigorously recording batches in your purchases is the foundation that supports all later control of your inventory.

We encourage you to read the different articles in this collection independently, according to the area of your operation you need to set up or refine.

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