How do you associate a supplier item with a generic ingredient from the Supplier Page in tspoonlab?
Associating a supplier item with a generic ingredient in tspoonlab links the item's code, description and purchase format to an ingredient in your database. From the Supplier Page, you can do this directly while you keep that supplier's item list up to date.
This article is for anyone whose profile has permission to manage Ingredients and Suppliers in tspoonlab.
This is one of four ways to associate a supplier item with a generic ingredient in tspoonlab. You can also do it using a price list, from the Ingredient Page or when you receive a delivery note. If you've already associated an item with the wrong purchase format, see "Switch an associated supplier item between bulk and a purchase format".
Step-by-step guide to associating a supplier item from the Supplier Page in tspoonlab
Follow these steps to associate a supplier item directly from the Supplier Page.
Go to "Suppliers" and select the supplier.
In the "Items" section, click the three dots.
Select "Add" from the drop-down menu.
In the "Create item" window, search for the ingredient you want to associate the item with.
Before you create a new one, search for similar names to make sure the ingredient doesn't already exist.
If you can't find it, click "Create new" to create it.
Click "Select" once you've found the ingredient.
Fill in the code and description fields that open for this supplier, using the details on your delivery notes or those your supplier has given you.
If the description includes a batch number, delete that part of the description.
If the supplier doesn't use codes, leave the code empty.
To stop tspoonlab reading incorrect codes, you can set up the supplier. Find out more in Parametrise suppliers to optimise scanning with AI.
Choose whether the price is for bulk or units, or for a purchase format.
Before you choose, check what sets the price on the delivery note, so the item code is assigned to the right purchase format.
For example, the ingredient may come in a format of 1 box of 3 kg, but the delivery note shows a quantity of 3 (kg), not 1 (box of 3 kg).
If the format is, for example, 1 box of 12 units of 1.5 kg, click the "+" button to expand the format.
Check which other supplier items are associated with the same generic ingredient, and their prices.
If you want, set this item as the preferred one.
Click "Ok". The supplier item's code and description, with its price and purchase format, are now associated with the generic ingredient.
đą Important: a generic ingredient's main unit should always be the unit you want to analyse it in within tspoonlab. The purchase format only shows how the supplier sells it to you. For example, the main unit for wine is the bottle, even if you buy it in a case of 6 bottles. The main unit for rice, however, is the kg, even if you buy it in a 5 kg sack.
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