What is exporting your tspoonlab data for and how do you do it?
tspoonlab lets you extract all your business intelligence (recipes, costs and records) to work with it externally or keep it as a security backup.
📢 Attention: The exported data cannot be re-imported automatically. If your goal is to pause the service and come back later with everything intact, we recommend the Maintenance Contract.
How to download your tspoonBack data
In this video we explain how to export your data safely and easily; bear in mind that you won’t be able to re-import it automatically afterwards. You can also follow the step-by-step after the video tutorial.
Export guide by section
In tspoonlab, exporting is granular. Here are the direct paths to obtain each type of data:
Analysis
Control: go to "Analysis" and then the "Control" module. Click the dropdown menu on the right and select "Export".
Reports: you can download different types of reports. Go to "Analysis" and then the "Reports" module. Select the period you want to analyse and then the report category you want. You can choose from: Purchases, Sales, Stores, Productions, Prices and Products.
Once you’ve selected the report category, click the three-dot dropdown on the report you want to download and select "Export report".
Offer
Products: go to "Offer" and select "Products". Click the three-dot dropdown menu on the left, in the product search box, and choose what you want to export. You can export: Products, Detailed products, Products with purchases, and Cuts and breakdowns.
Materials: go to "Offer" and select "Materials". Click the three-dot dropdown menu on the left, in the materials search box, and choose what you want to export. You can export: Materials and Materials with purchases.
Recipes: go to "Offer" and select "Recipes". Click the three-dot dropdown menu on the left, in the recipes search box, and choose what you want to export. You can export: Recipes, Recipe costings, Detailed recipe costings, Production sheets and Recipe sheets.
Dishes: go to "Offer" and select "Dishes". Click the three-dot dropdown menu on the left, in the recipes search box, and choose what you want to export. You can export: Dishes, Dish recipe costings, Detailed recipe costings, Production sheets and Recipe sheets.
Individual recipes and dishes: go to "Offer" and select "Dishes" or "Recipes". Click the recipe or dish you want, via the three-dot dropdown menu on the left. Then click the three-dot dropdown menu inside the recipe or dish record, on the right of the screen. Select the export option you want. You can export: Production sheets, Recipe costings and Detailed recipe costings.
Management
Purchases: go to "Management" and select "Purchases". Click the three-dot dropdown menu on the left, in the purchases list, and choose what you want to export. You can export: Purchases by period and Purchase lines by period.
Suppliers: go to "Management" and select "Suppliers". Click the three-dot dropdown menu on the left, in the suppliers list, and choose what you want to export. You can export: Suppliers, Order sheets, Invoices and Delivery notes.
Sales: go to "Management" and select "Sales". Click the three-dot dropdown menu on the left, in the sales list, and choose what you want to export. You can export: Sales by period and Sales lines by period.
Clients: go to "Management" and select "Clients". Click the three-dot dropdown menu on the left, in the clients list, and choose what you want to export. You can export: Clients, Invoices and Delivery notes.
Stores: go to "Management" and select "Stores". Click the three-dot dropdown menu on the left, in the stores list, and choose what you want to export. You can export: Stores, Stores in one sheet, Products in one sheet, Stores at current price, Sheet at current price, and Detailed stores.
Individual stores: go to "Management" and select "Stores". Click the store you want, via the three-dot dropdown menu on the left. Then click the three-dot dropdown menu inside the "In () products" section of the chosen store, on the right of the screen. Select the export option you want. You can export: Store, Store valued at current price, and Detailed store.
Inventories: go to "Management" and select "Inventories". Click the three-dot dropdown menu on the left, in the Inventories list, and choose "Export consolidated inventory".
💡 Tip: The files are usually generated in Excel .XLSX or .PDF format, ideal for opening in any spreadsheet.
📌 Note: Want to keep your data safe? If you don’t want to lose the setup work on your recipe costings, contact support to enable the Maintenance Fee.
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